Notice of the Annual General Meeting of Fastighets AB Balder (publ)

The English text is an unofficial translation

Due to the current situation with Coronavirus and the risk of spreading the infection, the company will not offer to consume after the meeting and no mingle will be held. Furthermore, the meeting room will be adapted. It will, among other things, mean more room than usual between chairs and chair rows. The CEO´s speech will be recorded and will be available after the meeting on the company's website, balder.se.

Balder also wants to encourage shareholders to exercise their voting rights through a proxy. To enable shareholders to vote without physically attending the Annual General Meeting, the registrar Computershare offers a service to shareholders who have registered to attend the Annual General Meeting, and do not own more than 100,000 shares, to submit a power of attorney and voting instructions to a Computerhare specially appointed proxy.

The power of attorney can be requested by contacting Computershare at telephone number +46771-24 64 00 or by e-mail at info@computershare.se<mailto:info@computershare.se.

Right to participate in the Annual General Meeting

Shareholders wishing to participate in the AGM shall

be listed as shareholders (not trustee-registered) in the share register held by Euroclear Sweden AB as of Tuesday, May 5, 2020,

and have notified of their intention to attend by no later than Tuesday, May 5, 2020. The shareholder shall notify the number of advisors (maximum two) that the shareholder wishes to bring on the AGM within the same time.  

Notification

Notification of participation at the AGM shall be made by letter to Computershare AB, “Balder´s AGM 2020” Box 5267, 102 46 Stockholm, Sweden, by telephone +46 771 24 64 00, or by homepage balder.se.

When giving notice of participation, the shareholder shall state his or her name or firm, personal ID/corporate registration number, address and telephone number, and information of representative or proxy, if any.

A shareholder who is exercising his or her rights through a proxy shall provide a written proxy form, valid for a period not exceeding five years calculated from the date of issuance to the day of the AGM. A proxy form is available at Fastighets AB Balder´s (publ) website. A proxy who is representing a legal entity shall submit a certificate of registration or corresponding legitimacy papers showing authorised signatories. The original power of attorney and certified copy of certificate of registration or corresponding legitimacy papers should be sent to Computershare AB at the above address in good time prior to the AGM.     

Trustee-Registered Shares

Shareholders whose shares are registered in the name of a trustee must temporarily register their shares in their own name in order to be entitled to take part at the AGM. Such registration, which can be made temporarily, must be effected at Euroclear Sweden AB by Tuesday May 5, 2020.

Proposed agenda

1.    Opening of the AGM.

2.    Election of chairman of the AGM.

3.    Drafting and approval of the voting list.

4.    Election of one person to verify the minutes.

5.    Review as to whether the AGM has been duly convened.

6.    Approval of the agenda for the AGM.

7.    Presentation of the annual report, the auditors' report and the consolidated accounts and the auditors' report for the group, and in connection thereto a presentation by the CEO.

8.    Resolutions regarding

       a)    adoption of the income statement and balance sheet and the consolidated income statement and consolidated balance sheet.

       b)    allocation of the company´s profits and losses as set forth in the adopted balance sheet 

       c)    discharge from liability for board members and the CEO.

9.    Determination of the number of board members and deputy board members.

10.  Determination of fees for the board of directors and auditors.

11.  Election of board members and deputy board members and, where applicable, auditors and deputy auditors.

12.  Resolution regarding appointment of members to the nomination committee.

13.  Resolution regarding guidelines for remuneration to senior executives.

14.  Resolution regarding amendment of the articles of association,

15. Resolution regarding authorisation for the board to resolve upon new issue of shares.

16.  Resolution regarding authorisation for the board to resolve on acquisition and sale of the company’s own shares.

17.  Closing of the AGM.

Proposals for resolution

The nomination committee, whose members have been appointed in accordance with the instructions that were decided at the AGM 2019  has composed of Jesper Mårtensson (appointed by Erik Selin Fastigheter AB) and Rikard Svensson (appointed by Arvid Svensson Invest AB), who together represent approximately 65 percent of the total number of votes in the company, and Lars Rasin, chairman of the nomination committee.

Election of the chairman of the AGM (item 2)

The nomination committee proposes that the chairman of the board, Christina Rogestam, to be appointed as the chairman of the AGM.

Resolution regarding appropriation of the company’s profit and dividend (item 8 b)

The board proposes that the AGM resolves that the shareholders shall not obtain any dividend.

Determination of the number of board members and deputy board members (item 9)

The nomination committee proposes that the board shall consist of five board members and no deputies.

Determination of fees to the board and auditors (item 10)

The nomination committee proposes fixed directors’ fees in the total of SEK 560,000 to be paid and distributed as follows: SEK 200,000 to the chairman of the board and SEK 120,000 to each of the other board members elected by the AGM and who are not employed by the company. 

The nomination committee proposes that auditors fees shall be paid against approved account.

Election of board members and auditor (item 11)

The nomination committee proposes re-election, for the time until the next AGM, of Christina Rogestam, Erik Selin, Fredrik Svensson, Sten Dunér and Anders Wennergren. Christina Rogestam is proposed to be re-elected as chairman of the board.

Resolution regarding nomination committee (item 12)

The nomination committee proposes the AGM to decide on instructions for appointing the members of the nomination committee. The nomination committee shall consist of three members. Two members shall be appointed by the two largest shareholders in the company and Lars Rasin as the third member of the committee. The names of the two members being appointed by the two largest shareholders, and the names of the two largest shareholders, shall be published not later than six months before the annual general meeting 2021 and shall be based on the known ownership immediately prior to the publication. The mandate period of the nomination committee lasts until next nomination committee has been duly appointed and its mandate period has started. Lars Rasin shall be the chairman of the nomination committee.

Resolution regarding guidelines for remuneration to senior executives (item 13)

The board proposes that the AGM resolve on guidelines for remuneration to senior executives to apply until the time of the annual general meeting 2021 according to the following main points.

The remuneration shall be market-related and competitive. Remuneration shall be paid in the form of a fixed salary. Pension terms shall be market-related and based on defined contribution pension solutions. Dismissal pay and termination benefits shall not exceed 18 monthly salaries. The board of directors is entitled to depart from the guidelines, if there are special reasons in a particular case. The guidelines shall apply to the CEO, deputy CEO and other members of the management team.

Resolution regarding amendment of the articles of association (item 14)

The Board of Directors proposes that paragraph 7.3 of the Articles of Association shall be amended and read as follows:

Paragraph 7.3 - In order to participate at the General Meeting, shareholders must register with the Company no later than the date specified in the notice to the General Meeting. This day shall not be Sunday, any other public holiday, Saturday, Midsummer's Eve, Christmas Eve or New Year's Eve and not earlier than the fifth weekday before the General Meeting.

The Board further proposes the introduction of two new items:

10. Postal vote

The Board of Directors may before the General Meeting decide that the shareholders shall be able to vote by post.

11. Power of Attorney´s

The Board of Directors may collect power of attorney´s in accordance with the procedure set out in Chapter 7, Clause 4, Paragraph 2 of the Swedish Companies Act (2005: 551).

Furthermore, the Board of Directors proposes that the current paragraph 8 p.12 shall be removed and that some editorial changes shall be implemented.

Resolution to authorise the board to resolve on new issues (item 15)

The board proposes that the AGM authorise the board during the period until the next annual general meeting, on one or more occasions, to have the power to resolve on a new issue of Class B shares with or without deviation from the preferential rights of shareholders.

The number of shares issued under the authorization may comprise a maximum of 20 million shares of Class B.

The board shall have the power to resolve that Class B shares, wholly or in part, shall be subscribed for against payment, in cash, in kind or by right of set-off.  

New shares by virtue of authorisation shall be issued at market-related terms and shall be used by the company as payment in connection with acquisition of properties or in connection with acquisition of shares or participations in legal entities or in order to capitalise the company before such acquisition or capitalise the company in other respects.

If the exercise of the authorization to issue new shares of class B is combined with the exercise of the authorization to acquire or transfer own shares of class B (item 16) with the purpose of financing the acquisition of the entire or the part of properties, shares or participations in legal entities, the number of shares that has been transferred and issued in connection with the acquisition, together can correspond to a maximum of 20 000 000 shares of class B.  

Resolution regarding authorisation for the board to resolve on acquisition and sale of own shares (item 16)

The board proposes that the AGM resolve to authorise the board, during the period until the next annual general meeting, on one or more occasions, to acquire its own Class B shares. The company may not acquire its own shares to the extent that the company´s holding of its own shares following the acquisition would exceed one-tenth of all shares in the company. Acquisition of shares shall take place (i) on NASDAQ Stockholm and may only take place at a price within the registered price range at each time, which is deemed as the range between the highest price paid and lowest selling price or (ii) via a take-over bid directed to all holders of each class of shares, when the acquisition shall take place at a price that at the time of the resolution corresponds to not less than the current market price and not more than 150 per cent of the current market price. Payment for the shares shall be paid in cash.

In addition, the board proposes that the AGM authorise the board during the period until the next annual general meeting, on one or more occasions, to sell all shares of class B or part of all shares class B that the company holds at each point in time, (i) on NASDAQ Stockholm or (ii) in connection with acquisition of companies, operations or properties on market-related terms. Sale of shares on NASDAQ Stockholm may only take place at a price that is within the registered price range at each time. The authorisation includes the right to resolve on deviations from the shareholders’ preferential rights and that payment may be made through set-off or contribution in kind. 

If the exercise of the authorization to acquire or transfer own shares of class B is combined with the exercise of the authorization to issue new shares of class B (item 15) with the purpose of financing the acquisition of the entire or the part of properties, shares or participations in legal entities, the number of shares that has been transferred and issued in connection with the acquisition, together can correspond to a maximum of 20 000 000 shares of class B.

The authorisation, in item 15 and 16, will give the board the possibility to plan for action and the possibility to continually adapt the company’s capital structure and thereby contribute to increase the shareholder value and also have the possibility to finance future acquisitions.  

Other information

The resolutions of the AGM under items 14, 15 and 16 are valid if they are supported by shareholders with a minimum of two-thirds of the voting rights and shares represented at the meeting.

Number of shares and votes

On the date this notice is being published, the total number of shares in the company amounted to 180,000,000, of which 11,229,432 shares of Class A, representing 11,229,432 votes (one vote per share) and 168,770,568 shares of Class B representing16,877,056 votes (one tenth of one vote per share). Accordingly, the total number of votes in the company amounted to 28,106,488. Currently, the company does not own any of the outstanding shares.

Provision of documents

The annual report, consolidated accounts, auditor's report, the auditor's statement on the application of the guidelines for remuneration to senior executives and the board’s and the nomination committee’s complete proposals for resolution as above and proxy forms will be available with the company, with the address Parkgatan 49, Gothenburg, and on the company’s website balder.se. Copies of the documents will be posted to the shareholders who request it and who provide their postal address. The documents will also be available at the AGM and will be presented at the meeting.

Information at the meeting

The Board and the CEO may, at the request of any shareholder, and if the board does not consider it to have a negative impact on the company, provide information about conditions that can affect the assessment of matters on the agenda, conditions that can affect assessment of the company´s or subsidiaries´ financial situation, or the company´s relationship to other group companies.

Processing of personal data

For information on how your personal data is processed see
https://www.euroclear.com/dam/ESw/Legal/Integritetspolicy-bolagstamma-sv....

Fastighets AB Balder (publ)
The Board of Directors

For further information, please contact:
CEO Erik Selin, tel. +46 706 074 790 or
CFO Magnus Björndahl, +46 735 582 929 

Fastighets AB Balder is a listed real estate company which shall meet the needs of different customer groups for premises and housing through local support. Balder's real estate portfolio had a value of SEK 118.1 billion (98.4) as of 31 December 2018. The Balder share is listed on Nasdaq Stockholm, Large Cap.

Fastighets AB Balder (publ)
PO Box 53 121, 400 15 Gothenburg
Tel: +46 31 10 95 70
Corporate Identity No. 556525-6905, Registered office Gothenburg
balder.se